PRIVACY POLICY
Last updated: November 2025
This Privacy Policy explains how RallyFuels (“we”, “our”, “us”) collects, uses, and protects your personal data when you visit our website, place an order, or interact with our services. We are committed to safeguarding your privacy and ensuring transparency in how your information is handled.
By using this website, you agree to the terms described in this Privacy Policy.
1. Who We Are
RallyFuels / Pro Energy Fuel Ltd.
Strand Campus, Airport Business Park
Strandhill, Co. Sligo, F91 FE8N
Ireland
VAT: IE3978484MH
Email: info@rallyfuels.com
Website: www.rallyfuels.com
We operate the RallyFuels online platform, including the ordering system used for motorsport fuel delivery.
2. What Personal Data We Collect
We collect the following types of data:
Information you provide to us
- Name, email address, phone number
- Company name and VAT number
- Billing and shipping address
- Order details and payment information
- Notes added during checkout (e.g., race event, paddock delivery instructions)
Automatically collected information
- IP address
- Browser type, device information
- Cookies and session data
- Pages visited and time spent on the site
Account data (if you create an account)
- Login details
- Saved addresses
- Order history
3. How We Use Your Data
We use your data to:
- Process and deliver orders
- Manage payments and invoicing
- Prepare shipping, EMCS/e-AD documentation where required
- Provide technical or customer support
- Improve website performance and user experience
- Comply with legal and tax obligations
- Prevent fraud and ensure security
We do not sell or rent your personal data to any third parties.
4. Legal Basis for Processing (GDPR)
We process your data on the following grounds:
- Performance of a contract – fulfilling your order
- Legal obligation – tax, accounting, customs requirements
- Legitimate interest – improving our service, preventing fraud
- Consent – for newsletter subscription and marketing cookies
5. Who We Share Your Data With
We may share your data only when necessary to operate our services:
- Payment providers (Stripe, PayPal, bank transfer processors)
- BaseLinker (order fulfilment system)
- Courier and logistics companies (FTL/LTL, pallet shipments, customs agents)
- Warehouse operators
- IT and hosting providers (WordPress, WooCommerce)
- Legal and accounting services
All partners follow GDPR-compliant data protection practices.
We never share your data for advertising purposes.
6. Cookies
Our website uses cookies to:
- Keep your session active
- Remember cart contents
- Enable login functionality
- Improve website performance
- Analyze traffic (Google Analytics, optional)
You can control cookies through your browser settings.
For more details, see our Cookie Policy.
7. How Long We Retain Your Data
- Orders & invoices: 7 years (legal requirement)
- User accounts: until the user deletes the account
- Contact forms: 24 months
- Cookies: between session-only and 12 months
8. Your Rights Under GDPR
You have the right to:
- Access your data
- Request correction of incorrect data
- Request deletion of your personal data
- Object to processing
- Request data portability
- Withdraw consent at any time
- Lodge a complaint with a supervisory authority
You can contact us at info@rallyfuels.com for any request.
9. Data Security
We implement appropriate technical and organisational measures to protect your data, including:
- SSL encryption
- Secure payment gateways
- Restricted access to customer data
- Encrypted backups
- Firewall and anti-spam protection
Despite this, no online system is 100% secure. We continuously monitor and improve our security.
10. International Transfers
Some of our service providers may operate outside the EU/EEA.
All such transfers comply with GDPR requirements, including Standard Contractual Clauses (SCCs).
11. Embedded Content
Articles or pages may include embedded content (e.g., videos, maps).
Embedded content behaves as if you visited the external website and may track you according to their own privacy policies.
12. Changes to This Policy
We may update this Privacy Policy occasionally. The newest version will always be available on this page.
13. Contact Us
If you have questions about how your data is handled, please contact us:
